M/s Trivia Softwares is authorized channel partner for Tally Accounting software solution. In its latest Tally.ERP 9 has all the features required for high-performance business management.
You bank and pay utility bills from home, why not do your business transactions? Or call up a stock status report and print a copy from wherever you are? Tally.ERP 9 has been designed with you in mind. Powerful connectivity makes information available with your staff, CA and other professionals, round-the-clock, in any place. It’s also quick to install and allows incremental implementation-a novel capability that lets you activate just as many of its functions when required, even across locations.
With Trusted Remote Access, Audit & Compliance Services, an Integrated Support Centre and Security management, all focused on delivering peace of mind to You. It is a complete product that retains its original simplicity yet offers comprehensive business functionalities such as Accounting, Finance, Inventory, Sales, Purchase, Point of Sales, Manufacturing, Costing, Job Costing, Payroll and Branch Management along with capabilities like Statutory Processes, excise etc. Whatever the demands, Tally.ERP 9 makes life a lot easier. With an ideal combination of function, control and customizability built in, Tally.ERP 9 permits business owners and their associates to do more.
Advantages of Tally.ERP 9:
• Powerful remote capabilities that boost collaboration
• Easy to find qualified personnel
• Easy to customize
• Low cost of ownership via quick implementation, Tally Integrator, Support Centre
Tally.ERP 9 – Series A
This first Series of Tally.ERP 9 introduces several new capabilities. These are supported by seasoned and high quality sales & support partnerships, a revised education model and improved development tools.
Yet in Tally.ERP 9 –the outcome of years of R&D by a team 200+ strong—we have taken great pains to retain the essential look and feel and the user experience the previous versions of Tally (6.3, 7.2, 8.1 & 9) were noted for.
Understanding Series A
Tally.ERP 9, Series A, is geared to meet three objectives:
One is saving you time that you can invest elsewhere, including in growing your business (there is a direct link between the time top management invests in strategy, and the rate of growth the business achieves). This is accomplished via remote access capabilities and the integrated support centre to enable many time saving processes like remote audit & compliance and any time, anywhere access to your live business data.
The second is to enable timely and affordable access to professionals like Chartered Accountants. Since these professionals can now access your data remotely as well as address your queries via the integrated support centre, both the cost for such services and the time taken to resolve business problems will come down.
Finally, new features in Series A, notably in taxation for industry and professionals, deliver technology support for more of your business processes.
Principles of Functionality & Key Characteristics
Functionality is what you need the software to provide. Instead of taking this simplistic approach, we at Tally have delivered features with high usability based on the ‘how’ and ‘why’ rather than the ‘what’ alone.
Principles that drive the design of Tally.ERP 9 include:
Exceptions are the norm:
Pause and consider your organisation. You have defined processes and procedures –so why do so many things land up on your table? Generally, within a defined framework, there will often be some deviation. Software programs are great at supporting rigid, well-defined processes, and break down (or become complex) when managing these deviations. Principle: design to manage exceptions and defined processes will automatically be supported.
Solutions bring problems:
Especially with IT solutions! Some of your business problems are managed by a software solution and how many software problems do you now have to manage? Database administration, performance tuning, service packs, drivers, software conflicts, IT professionals –the list is endless. Principle: solving a business need should not add new problems –these must be solved as well.
Knowledge is not known:
A lot of knowledge is contextual—when the situation arises we know how to respond. Therefore, no matter how much of analysis is done, it is hardly possible to grasp the full range of even the simplest business processes. In a purchase process one may follow the order, receipt and payment for one item and just a payment for another (say a consumable). Months can go by in needs analysis and yet things will be missed out. Principle: Do not make an assumption that any system setup will not undergo change.
Change is constant:
An old phrase by now yet very true in business, the accelerated rate of change throws up more challenges. You place an order for ‘A’ and receive ‘B’; order ‘x’ pieces and receive ‘y’. Tax structures and percentages change at random, people leave organisations without notice. Principle: design to support extreme variations.
Good is ‘bad’:
What’s essential for someone’s business can be a hindrance to yours. Every business, even in the same business space, has subtle differences in what data is captured, what reports are needed and what kind of control is recommended. Principle: build in common functionality and build these well, and deliver capabilities that permit extremely easy extendibility and customizability.
Blocks: Masters, Transactions, Link Masters
How do we achieve our design principles? Let’s start by looking at the two building blocks used in software (this parallels life):
•Masters: Masters are what we get when we ask ‘with whom?’ With whom do we do business? Our customers and suppliers. ‘With what?’ As in what do we transact with –services & inventory. ‘Using what?’ – gives us taxes, units of measure, currency, batches. All these become ‘masters’.
•Transactions: What do we do with masters? We transact – sales, purchases, receipts, payments – these are the ‘transactions’ records of the business activities we perform.
When transactions are recorded, they create links –as in making a payment for purchase #72. The purchase reference #72 links these two documents, so we can get to know the payment status for that document, and know for which documents we have made payment. These links are called ‘link masters’.
Neither masters nor transactions are dictated by the software product –they are pre-defined by business practices. What must be captured, what is mandatory and that business transactions need to be recorded are not subject to ‘design’ (‘how’ these are done, is another matter!) What is unique is in the way these interactions are recorded, managed and reported.
The ‘magic’ of Tally is in the Link Masters where data of which transaction is linked to which document is maintained. The transactions themselves do not carry this information. Effectively, each document is an ‘island’, making it easy to alter, delete or insert at will –without the need to check if other transactions it refers to exist at any time. This design permits all the flexibility required, supports incremental implementation and permits transactions to be recorded in any order (pay for purchase #72 first, then enter purchase #72).
While generating reports and totals (any totals) the above approach requires immense computing power to ‘stitch’ transactions together. We have developed proprietary, extremely high performance data storage & retrieval mechanisms to deliver these at very usable speeds. This architecture also allows you to mark transactions as ‘optional’, perform scenarios, synchronise data with branches, potentially recover from system errors, correct any errors in any transaction – anytime, report on ‘group’ companies, and so many more capabilities unique to Tally.ERP 9.
Tally.ERP 9 is presently available in two editions: Silver & Gold.
Silver is for a single user, while Gold is for unlimited users on a Local Area Network (LAN).
What other differences exist between editions? None –all capabilities and features will be available in every edition. The only reason to choose between editions is the number of systems from which Tally.ERP 9 can be accessed.
A ‘user’ in this context is actually a computer system. We do not complicate your purchase decision with ‘concurrent user’, ‘named user’ and so on.
Therefore, Tally.ERP 9 Silver can be activated (as in licensed) on one computer and used from that same computer. Tally.ERP 9 Gold can be activated on one computer and accessed from any or all computers on that network.
If you decide to buy a Silver edition, you can migrate to Gold anytime. And with a Gold, as users increase, there is no need to come back to us for additional user licensing. You simply avoid the commercial, purchase & administrative complications of these changes.